GRACE CITY STAFF RESOURCES

Vacation Policy

• Sunday-Thursday is our typical work week.

  • Monday – Thursday are considered office hours

• Lead team staff receive 4 weeks (20 days) of vacation per year

• Full-time staff receive 2 weeks (10 days) of vacation per year.

  • Full-time staff will receive 5 additional vacation days after 3 years of full-time employment for a total of 3 weeks (15 days) of vacation per year.

  • Full-time staff will receive 5 additional vacation days after 5 years of full-time employment for a total of 4 weeks (20 days) of vacation per year.

• Stipend Staff receive up to 8 paid Sundays of vacation (sick days, personal days) per year.

• Full-time staff can miss up to:

  • 4 Sundays in a year

  • 2 additional Sundays for ministry out dates.

    • These are at the approval of a team lead and must include service in a ministry capacity

• Cannot miss 2 Sundays in a row
• No more than 3 team leads out at a time
• No more than 5 full-time staff out at a time
  • Only one full-time staff member from each team out at a time.

• No more than 7 total employees out at a time

• Vacation days do not roll over from year to year.

• If you are hired part-way through the year, you will receive prorated vacation days.

• Blackout dates: The church calendar does have black-out dates for big holidays and big church events. Please check the Grace City Calendar for the latest black-out dates before you make a time-off request.

• Ministry out dates:

  • Ministry out dates are tracked and subject to approval. Ministry out dates include preaching, leading worship, performing weddings, or other ministry-related activities at a church or other organization.

• Cancellation Policy:

  • If circumstances arise and you need to cancel your scheduled time off, you must cancel 24 hours in advance. For any cancellations within the 24-hour allotted window, contact the Operations Director.

• We understand that unforeseen circumstances can occur outside of our traditional time-off policy and workplace expectations:

  • In the event that a nanny is sick, employees are permitted to bring their child to work with them when no other options are available. Please inquire with your team lead.

  • If a child is sick with a serious illness, employees are permitted to stay home with the child in special circumstances when no other options are available. Please inquire with your team lead.

  • For other emergencies, please inquire with your team lead and Operations Director.

Maternity/Paternity Leave Policy

Full-Time Staff

• Full-time staff members who become pregnant or adopt are eligible for up to 4 weeks (20 days) of paid leave with no office hours or expectation to respond to phone calls and emails.
• They also receive an additional 2 weeks (8 days) of paid leave wherein they are required to be at church on Sundays as well as respond to phone calls and emails from home during the week.
• Full-time staff who become pregnant are also eligible for an additional 6 weeks of unpaid leave.
• Full-time staff whose spouse becomes pregnant receive 2 weeks (10 days) of paid leave wherein they are required to be available to respond to urgent phone calls and emails. Depending on the date of birth, they may miss a Sunday or two, pending team lead approval.

Stipend Staff

• Stipend staff members who become pregnant or adopt are eligible for up to 4 weeks of paid leave with no expectation to respond to phone calls and emails.
• They also receive an additional 2 Sundays of paid leave wherein they are required to be at church on Sundays as well as respond to phone calls and emails during the week.
• Stipend staff members whose spouses become pregnant may take 2 paid Sundays off in a row rather than the typically allotted 1 Sunday. These Sundays are a part of the 8 days allotted for the year.
• Stipend staff members may be eligible to receive up to 6 additional Sundays of unpaid leave.

Bereavement

If the occurrence of a death or imminent death is near, you may be allotted bereavement time to visit a dying family member or attend a funeral; this time does not go against your vacation days.

• 2 days – Grandpa, Grandma, Granddaughter, Grandson within your immediate family
• 4 days – Dad, Mom, Brother, Sister within your immediate family (as well as stepdad, stepmom, step-siblings)
  • If you need more time, you are more than welcome to add on vacation days (and you can bypass our 2-week vacation request policy)
• In the case of an emergency or a death, please inform your lead team member of the situation
• You may, but are not required to return work emails, calls, meetings, etc. Please inform your lead team member of any urgent big work issues.

Time Off Policies Updated January 10, 2024